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Excel Mailing List Template

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It may seem to be a simple step. Simply open a new document and start typing, right? Nonetheless, it’s rare for this to work for me. I like to have a strong working title and a summary before I write too much. John’s written about this before, after he found he could speed up his writing procedure ~600 percent by creating an outline first.

As I wrote an outline for a post this week I realised I was repeating the exact same procedure for every single new post I work on. Like any good programmer, I realised repeating the exact same work over and above means that is probably a fantastic opportunity for automation.

So I decided to make a few templates for myself.
I began by creating a template for my most common Ghost blog article arrangement. Since that arrangement’s particular to mepersonally, I created a template based on how John structures his articles, and another according to a writer whose work I respect.

For each template I’ve created a gist to show you exactly what they look like. They are just Markdown files, so go ahead and save them, rename them if you prefer, and copy-and-paste the contents into a new file whenever you are ready to write. Click on the”view raw” link to the bottom of each list to observe the plain text version, which you can copy to a new file in your favourite writing program.

With this template, I can start by answering each dot point with a few notes about what I need to write in that segment. By the time I’m done, I will have a rough sketch of what the finished piece will look like. This should make it easier to expand my notes to fully-formed paragraphs and make them flow to each other nicely, because I understand the arrangement of the entire piece beforehand.

Using the template, I found that my outlining process became much more involved. I’d actually planned to do a full rough draft of the post in the morning, but it took me a few hours just to have the outline done, so that I set the draft off for a different day.

On the flip side, I’d over 1600 words written in my outline, and a solid idea about what each segment would comprise and how they would work together to create a sense of flow from the article. Though outlining took longer than normal, drafting took less time because I’d put myself up for victory. Writing the draft was just a matter of taking each chunk of notes out of the outline and filling out it into a readable paragraph or 2.

It was quite a different process to how I normally work, and that I had been tempted a couple of times to prevent the extra research or thinking required to complete the outline correctly. I often put off these things until I am drafting, and that’s when I should be focused on writing rather. I stuck to it, though, and from the time I got around to writing the draft I was grateful I had.

I’ve really coined my outline and research procedure by applying this template. It is a more effective part of my procedure now, and makes drafting easier. Hopefully it’ll lead to better work, also.

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