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Excel Template for Project Management

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excel template for project management

It may look to be a simple step. Simply open a new file and begin typing, right? But it’s rare for that to work for me. I like to get a solid working name and an outline before I write too much. John’s written about this before, after he discovered he could accelerate his composing procedure ~600 percent by producing a summary first.

As I wrote an outline for a post this week I realized I had been repeating the exact same process for every single new post I work . Like any good programmer, I realised repeating the same work over and above means that is probably a good opportunity for automation.

So I decided to create some templates for myself.
I began by creating a template for the most common Ghost blog article arrangement. Since that structure’s particular to mepersonally, I also created a template based on how John structures his articles, and another based on a writer whose work I respect.

For every template I’ve made a gist to show you exactly what they look like. They are just Markdown documents, so go right ahead and save , rename them if you prefer, and copy-and-paste the contents into a new file whenever you are ready to write. Click on the”view raw” link to the bottom of every gist to view the plain text version, which you can copy to a new file on your favorite writing app.

With this template, I can begin with answering each dot line with a few notes about what I should write in that segment. By the time I am done, I will have a rough sketch of what the final piece will look like. This should make it simpler to expand my notes into fully-formed paragraphs and make them flow into each other well, because I know the structure of the entire piece in advance.

Using the template, I discovered that my summarizing procedure became much more involved. I had actually planned to do a full rough draft of the post in the morning, but it took me a couple of hours simply to get the outline done, so I set off the draft for a different day.

On the flip side, I had over 1600 words composed in my outline, and a good idea about what each segment would contain and how they would work together to create a feeling of flow from the article. Even though outlining took more than normal, drafting took time because I’d set myself up for victory. Composing the draft was only a matter of taking each chunk of notes from the outline and filling it out into a readable paragraph or 2.

It had been quite a different procedure to the way I normally work, and I had been tempted a few times to prevent the additional research or thinking necessary to complete the outline correctly. I frequently put these things off till I am drafting, and that’s when I should be focused on writing rather. I stuck to it, though, and by the time I got around to writing the draft I was grateful I had.

I’ve actually coined my outline and research procedure by using this template. It is a more productive part of the process now and makes drafting easier. Hopefully it will lead to better work, also.

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