Soga policies procedures manual software sample from office procedures manual template , image source: www.slideshare.net
office procedures manual template
It might look like an easy step. Simply open a new document and begin typing, right? Nonetheless, it’s rare for this to work for me. I like to get a strong working title and an outline before I write too much. John’s written about this before, after he found he could speed up his writing process ~600 percent by producing an outline .
As I wrote an outline for a post this week I realised I had been repeating the exact same procedure for every single new post I work . Like any good programmer, I realised repeating the exact same work over and over means that is probably a good opportunity for automation.
So I decided to create a few templates for myself.
I began by creating a template for the common Ghost blog post arrangement. Since that structure’s particular to me, I created a template based on how John constructions his posts, and another based on a writer whose work I admire.
For each template I’ve made a gist to show you what they look like. They’re only Markdown files, so go right ahead and save them, rename them if you like, and copy-and-paste the contents into a new file whenever you’re ready to write. Click the”view raw” link on the bottom of every list to observe the plain text version, which you may copy to a new file in your favorite writing program.
With this template, I can start with answering each dot point using a few notes about what I should write in that section. By the time I am done, I will have a rough sketch of what the final piece will look like. This should make it easier to expand my notes into fully-formed paragraphs and cause them to flow to each other nicely, since I know the arrangement of the entire piece in advance.
Using the template, I discovered that my summarizing procedure became more involved. I had really planned to perform a complete rough draft of the post in the early hours, but it took me a couple of hours simply to get the outline done, so that I set the draft off for a different day.
On the other hand, I’d over 1600 words composed in my outline, along with a solid idea about what each segment would contain and how they’d work together to create a sense of flow from the article. Though outlining took more than normal, drafting took less time because I’d put myself up for victory. Composing the draft was only a matter of taking each chunk of notes out of the outline and filling it out into a readable paragraph or 2.
It was quite a different process to the way I normally do the job, and that I was tempted a couple of times to prevent the additional research or thinking required to fill out the outline correctly. I often put these things off till I am drafting, which is when I must be focused on writing rather. I adhered to it, however, and by the time I got around to writing the draft I was glad I’d had.
I have really coined my outline and research procedure by using this template. It is a more productive part of the procedure now and makes printing easier. Hopefully it will lead to better work, too.
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