Project munication Plan from project communication plan template , image source: nationalgriefawarenessday.com
project communication plan template
It may seem to be an easy step. Just open a new file and start typing, right? But it’s rare for this to work for me. I like to have a strong working title and a summary before I write too much. John’s written about this earlier, after he discovered he could speed up his writing process ~600% by producing an outline .
As I wrote an outline for a post this week I realized I had been repeating the same process for every single new article I work on. Like any good programmer, I realized repeating the same work over and above means that is probably a good chance for automation.
So I decided to create a few templates for myself.
I began by developing a template for the common Ghost blog article structure. Since that arrangement’s particular to me, I created a template based on how John constructions his posts, and another according to a writer whose work I respect.
For every template I’ve created a gist to show you what they look like. They are just Markdown documents, so go right ahead and save them, rename them if you prefer, and copy-and-paste the contents into a new file whenever you’re ready to compose. Click the”view raw” link to the bottom of each gist to observe the plain text version, which you may copy to a new file in your favorite writing program.
With this template, I can begin with answering each dot line using a few notes about what I should write in that section. By the time I’m done, I will have a rough sketch of what the final piece will look like. This should make it easier to expand my notes into fully-formed paragraphs and make them flow to each other nicely, because I know the arrangement of the whole piece in advance.
Using the template, I discovered that my outlining process became more involved. I’d really planned to perform a complete rough draft of that post in the early hours, but it took me a couple of hours simply to have the outline done, so I set the draft off for another day.
On the other hand, I’d over 1600 words composed in my outline, along with a solid idea of what each segment would contain and how they would work together to create a sense of flow from the article. Even though outlining took more than usual, drafting took less time since I’d put myself up for success. Writing the draft was just a matter of taking each chunk of notes out of the outline and filling it out into a readable paragraph or two.
It was quite a different procedure to the way I normally do the job, and I had been tempted a couple of times to prevent the extra research or thinking necessary to fill out the outline properly. I frequently put off these things until I’m drafting, and that’s when I must be focused on writing instead. I stuck to it, though, and by the time I got around to writing the draft I was grateful I’d had.
I’ve really overhauled my outline and research process by using this template. It is a more productive part of the process now and makes drafting easier. Hopefully it’ll lead to better function, too.
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