9 Standard Business Letter Format Samples from sample business letter template , image source: www.sampletemplates.com
sample business letter template
It might look like an easy step. Just open a new file and begin typing, right? But it’s rare for that to work for me. I love to get a strong working name and an outline before I write too much. John’s written about this before, after he discovered he could speed up his writing process ~600% by producing an outline first.
As I wrote an outline for a post this week I realised I was repeating the exact same process for every new post I work . Like any good programmer, I realized repeating the exact same work over and over means that’s probably a fantastic opportunity for automation.
So I decided to create some templates for myself.
I began by creating a template for my most common Ghost blog post arrangement. Since that arrangement’s particular to me, I also created a template based on how John structures his articles, and another according to a writer whose work I admire.
For every template I’ve made a gist to show you what they look like. They are just Markdown documents, so go ahead and save them, rename them if you like, and copy-and-paste the contents into a new file whenever you’re ready to compose. Click on the”view raw” link on the bottom of each gist to view the plain text version, which you may copy to a new file in your favourite writing app.
With this template, I can start by answering each dot point using a couple of notes about what I need to write in that segment. From the time I’m done, I’ll have a rough sketch of what the final piece will look like. This should make it simpler to expand my notes to fully-formed paragraphs and cause them to flow into each other well, because I know the structure of the whole piece beforehand.
Using the template, I found that my outlining process became much more involved. I had really planned to do a complete rough draft of the post in the morning, but it took me a couple of hours simply to have the outline done, so that I set the draft off for another day.
On the other hand, I’d over 1600 words composed in my outline, and a good idea of what each segment would contain and how they would work together to create a feeling of flow in the article. Even though outlining took more than usual, drafting took time since I’d set myself up for success. Writing the draft was only a matter of taking each chunk of notes out of the outline and filling it out into a readable paragraph or two.
It was quite a different process to the way I normally do the job, and that I had been tempted a couple of times to avoid the extra research or thinking required to fill out the outline properly. I often put off these things till I’m drafting, and that’s when I should be focused on writing rather. I stuck to it, though, and by the time I got around to writing the draft I was glad I had.
I have actually coined my outline and study procedure by applying this template. It is a more productive part of my process now and makes printing easier. Hopefully it’ll lead to better function, too.
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